Folders for Events Manager
Events Manager opens the Events list on future events, so the past seems to vanish. Pick “All events” and years of history come back in one long list.
Plathix PRO adds private folders to the Events and Locations lists, and to Repeating Events if you use them. File past events by year, group events by program or location, and keep every event published. Event pages, bookings and their addresses stay as they are.
Hidden by default, endless when shown
Events Manager opens the Events list on future events. That keeps it short, until you need last spring’s workshop to copy it, or a past event someone asks about.
Switch the date filter to “Past events” or “All events” and every past event comes back at once: years of history in one list, with nothing to set one season apart.
The usual ways out cost something: delete old events, set them to draft so their pages stop working, or add a category that shows up on the site.
Five thousand events, and the past is out of sight
Events Manager sites grow quietly, because the list opens on what is coming. The past stays out of sight until someone needs it, and then it is all there at once.
We are at five thousand events. We want to keep last year and clear out the years before.
Sorting five thousand events by date, page by page, would take very, very long.
Where are the past events? The list shows only current and upcoming ones until you change the filter.
Old newsletters still link to past events. People go back to them, so those pages need to stay.
Folders keep the past within reach without deleting it: one folder per year or program, opened when you need it.
Folders that match how you run events
Past events by year
Move finished events to “Past 2025” and “Past 2024”. Their status, pages and bookings stay as they are.
By program
Workshops, weekly classes, talks: see one program at a time while you plan the next term.
By location, for your team
Main hall, Garden, Online. A private group for planning; the location set on each event does not change.
By client or organizer
When you run events for others: one folder per client or partner.
Events to copy
Keep events you run every year in “To repeat”. The Duplicate link in Events Manager makes a draft copy; file the copy in its new folder.
A folder tree for each list
Events
The panel sits next to the Events list. Click a folder and the list shows only its events.
Locations
Locations have their own list under Events and their own tree: by city, by partner, or places you no longer use.
Repeating Events
Do you use repeated events? Their Repeating Events list gets a separate tree too.
A Folder column
Each row shows its folder next to the event name. Click it to open that folder.
A link for each folder
The address changes when you open a folder, so you can bookmark it or send it to a teammate.
The calendar never sees your folders
| What you do | What changes | What stays as it is |
|---|---|---|
| Put an event in a folder | Its Plathix folder | Dates, location, bookings, categories, URL, status |
| Move last year’s events to “Past 2025” | The folder tree in wp-admin | The calendar, event pages, booking forms |
| Put a location in a folder | Its Plathix folder | Its address and every event held there |
| Trash an event, then restore it | Its Trash state | Its folder: it comes back to the same place |
| Turn Plathix PRO off | The lists look like plain WordPress | Your folders wait in the database and come back |
Folders have no URLs, never appear in the calendar and are not event categories.
How we test Events Manager
We run each check on a live site with Plathix PRO and the current version of Events Manager, on the real Events, Locations and Repeating Events screens.
Status Planned
Results go to Plathix Lab. Each row turns into a link once it has run.
| Check | What we verify | Status |
|---|---|---|
| Enable the lists | Turn on Events, Locations and Repeating Events in Enabled Sections; each list gets its panel. | Planned |
| Date filter | A folder of past events with the Future events, Past events and All events choices. | Planned |
| Calendar unchanged | File an event: its page, URL, bookings and categories stay the same. | Planned |
| Repeated events | Each repeat filed on its own; the Repeating Events list keeps its own tree. | Planned |
| Duplicate | Which folder a copy made with Duplicate starts in. | Planned |
| Trash and restore | A trashed event comes back to its folder. | Planned |
Events Manager folders FAQ
Why does my folder of past events look empty?
Do folders change my events, bookings or URLs?
Can visitors see the folders?
Can I archive past events without deleting them?
Do locations get folders?
Is this in Plathix Free?
Related pages
Keep every past event. Keep your list on what is next.
Events, locations and repeating events in folders you choose. Nothing changes on the calendar or in bookings.