Folders for The Events Calendar
A busy calendar adds hundreds of events a year. Past events stay published for history and search, but in wp-admin they bury the next ones, and the built-in tidy-up can only delete them.
Plathix PRO adds private folders to the Events, Venues and Organizers lists in wp-admin. File past events by year, group events by season or client, keep a folder of events you repeat. The calendar, the event pages and their addresses stay as they are.
Delete them, hide them, or keep scrolling
Every events site reaches the same point: the list of past events grows longer than the list of upcoming ones.
The Events Calendar can move old events to the trash or delete them for good once they pass an age you choose, from one month to three years. The history people still look up goes with them.
The other ways out cost something too. Unpublish an event and its link stops working. An “Archive” category gets a public page. And the free Events list has no filter for venue, organizer or category, so you scroll.
Past events pile up. Deleting feels final.
Teams that run a busy calendar describe the same moment. The list has grown too long to find things in, and the only tidy-up they know is to delete.
More than a thousand events on one site. It gets hard to find the one event you need to edit.
Fifteen hundred past classes, talks and exhibitions. You look for reasons to keep them before doing something so final.
Every year the same events are set up again and adjusted one by one. It adds a lot of admin time.
When an event is over, the quick fix is to delete it, just to stop living with the clutter.
A folder gives past events somewhere to go. They stay published, and you open them only when you need them.
Folders that match how an events team works
Past events by year
File last year’s events under “Past 2025”. They stay published with their links, and out of your daily list.
By season or program
Spring season, Summer camp, Annual program: see one program’s events together while you plan it.
By venue, for your team
Main hall, Garden, Online. A private group for planning; the venue set on each event does not change.
By client or organizer
For agencies and venues that run events for others: one folder per client or partner.
Events you repeat
Keep last year’s best events in “To repeat” as a starting point for next season’s plan.
Three lists, three folder trees
Events
The folder panel sits next to the Events list. Click a folder and the list shows only its events.
Venues
Venues have their own list under Events and a tree of their own: by city, by partner, or places you no longer use.
Organizers
Organizers get a third tree. Group them by client, team or season.
A Folder column
Each row shows its folder. Click it to open that folder.
A link for each folder
The address changes when you open a folder, so you can bookmark “Past 2025” or send it to a teammate.
The calendar never sees your folders
| What you do | What changes | What stays as it is |
|---|---|---|
| Put an event in a folder | Its Plathix folder | Date, venue, organizer, categories, URL, status |
| Move last year’s events to “Past 2025” | The folder tree in wp-admin | The calendar, event pages, search results |
| Put a venue or organizer in a folder | Its Plathix folder | The events that use it |
| Trash an event, then restore it | Its Trash state | Its folder: it comes back to the same place |
| Turn Plathix PRO off | The lists look like plain WordPress | Your folders wait in the database and come back |
Folders have no URLs, never appear in the calendar and are not event categories.
How we test The Events Calendar
We run each check on a live site with Plathix PRO and the current version of The Events Calendar, on the real Events, Venues and Organizers screens.
Status Planned
Results go to Plathix Lab. Each row turns into a link once it has run.
| Check | What we verify | Status |
|---|---|---|
| Enable the three lists | Turn on Events, Venues and Organizers in Enabled Sections; each list gets its panel and Folder column. | Planned |
| Calendar unchanged | File an event: its page, URL, categories and calendar views stay the same. | Planned |
| Past events archive | Events in a “Past” folder stay published and keep their links. | Planned |
| Sorting by date | A folder together with sorting by Start Date and End Date. | Planned |
| Cleanup setting | With “Move to trash events older than” set, archived events are still moved to the trash. | Planned |
| Trash and restore | A trashed event comes back to its folder. | Planned |
The Events Calendar folders FAQ
Do folders change my calendar or event URLs?
Can visitors see the folders?
Can I archive past events without deleting them?
Will a folder protect events from the calendar’s cleanup?
Do venues and organizers get folders?
Is this in Plathix Free?
Related pages
Keep the calendar for visitors. Keep the archive for your team.
Events, venues and organizers in folders you choose. Nothing changes on the calendar.